Terms of Service

1. Provider and definitions

These Terms of Service ("Terms") govern the services provided electronically and the sale of Workshop seats by: Decodely Daniel Glejzner (sole proprietorship registered in Poland), with its registered address at Sudecka 89 lok. 56, 58-500 Jelenia Góra, Poland, NIP: 6112795976, registered in the Central Registration and Information on Business (CEIDG); REGON 380577564 ("Provider", "we", "us"), via https://aicontextengineering.eu/ (the "Website").

• "Customer" means a business entity (including a sole proprietor or freelancer) purchasing the Workshop for purposes directly connected with their business activity, trade, or profession.
• "User" means any person accessing or using the Website.
• "Participant" means an individual attending the Workshop on behalf of a Customer.
• "Workshop" means the live online training event described on the Website, lasting approximately 7-8 hours including breaks.
• "Materials" means the Context Supply Chain Kit, code repositories, documentation, examples, templates, and other digital resources provided in connection with the Workshop.
• "Confidential Information" means information disclosed during the Workshop that is marked confidential or that a reasonable person would understand to be confidential considering its nature and the circumstances of disclosure.

Contact email: contact@aicontextengineering.eu

2. Scope, commercial nature, and acceptable use

The Website and the Workshop are intended primarily for business customers (B2B). The Provider does not market or structure the Workshop as a consumer service. The Website and checkout process are designed for customers acting for purposes directly connected with their business activity.

Where mandatory consumer protection provisions or equivalent statutory protections apply by law, they shall prevail regardless of these Terms.

By initiating the checkout process and purchasing a seat, the Customer confirms, declares, and warrants that:

• It acts for purposes directly connected with its business activity, trade, or profession.
• It provides valid business identification information, including a tax identification number or other legally applicable registration details where available.
• The information provided during registration and ordering is accurate and complete.

Users may not use the Website or Workshop services in a manner contrary to law, good practices, or these Terms, including by:

• Attempting unauthorised access to the Website or its infrastructure.
• Interfering with Website operation, security, or stability.
• Introducing malicious software, viruses, trojans, or harmful code.
• Providing unlawful or misleading information, or delivering unlawful content.
• Using the Website or Materials for purposes that infringe third-party intellectual property or privacy rights.

3. Services provided electronically

The Provider provides certain electronic services through the Website free of charge, including:

• Accessing and browsing publicly available Website content.
• Sign-up forms providing Workshop information and educational materials.
• A booking form for scheduling a discovery call.

Discovery calls are provided entirely free of charge and do not create any obligation to purchase the Workshop.

Technical requirements and environment disclaimers

To access the Website and participate in the Workshop, the Customer requires:

• An active email account;
• A current web browser;
• A stable Internet connection.

Hands-on labs require that the Participant's computer has:

• Node.js version 20 or later installed;
• Git installed;
• Sufficient local technical capability to execute the provided code examples.

Security warning and risks

The Provider applies reasonable technical and organisational measures designed to reduce risks associated with electronic services. However, the Customer acknowledges that using the Internet involves inherent security risks outside the Provider's control. The Customer remains responsible for maintaining appropriate endpoint security, device protection, and credential security on its own systems.

Third-party platforms and services

The Workshop may use third-party platforms, including video conferencing services, repository hosting services, payment processors, communication tools, and other external services. The Provider is not responsible for interruptions, availability issues, changes, pricing modifications, security incidents, or service limitations originating from such third-party providers.

Termination of electronic services

• The agreement for browsing the Website is concluded for the duration of the browsing session and terminates automatically upon closing the web browser.
• Newsletter subscriptions and email alerts may be cancelled at any time by using the unsubscribe mechanism included in emails or by sending a request to the contact email.
• Marketing communications are sent only where the recipient has provided appropriate consent or another lawful basis exists under applicable law.

4. Orders, payment, and financial terms

Prices are displayed on the Website. Unless explicitly stated otherwise, prices are net prices and exclude VAT. The currency applicable to an order is the currency displayed during checkout. VAT treatment is determined in accordance with applicable tax regulations, including EU cross-border VAT rules. For eligible EU business customers providing a valid VAT identification number, the reverse-charge mechanism may apply.

Foreign currency conversion

Where required by Polish tax regulations, amounts expressed in foreign currencies are converted into PLN using the average exchange rate announced by the National Bank of Poland (NBP) on the last business day preceding the day the invoice is issued or the day the tax point arises, whichever is earlier.

Order workflow and contract conclusion

1. The submission of an order constitutes a request by the Customer to purchase a Workshop seat.
2. The contract is concluded when the Provider confirms registration. Confirmation may be provided by a formal registration acceptance email or another dedicated electronic confirmation explicitly indicating acceptance of the registration.
3. Automated payment confirmation generated by a payment provider does not constitute acceptance unless the Provider separately confirms registration.
4. Access to the Workshop is granted only after successful payment unless otherwise agreed in writing. The Provider may suspend access until payment has been received in full.
5. If payment fails or is not completed within the timeframe indicated during checkout, the Provider reserves the right to reject the request and cancel the pending registration.
6. The Provider may refuse an order before the contract is concluded where reasonably justified, including cases involving corporate conflict of interest, full capacity being reached, or technical and pricing errors occurring during checkout. If an order is rejected after payment has been captured, the Provider will issue a full refund of amounts paid promptly.

International tax withholding

The Customer shall make reasonable efforts to ensure payments are made without withholding. If a deduction or withholding for local taxes or Withholding Tax (WHT) is legally required by the Customer's jurisdiction, the Customer shall notify the Provider in advance and provide relevant tax documentation. The parties shall cooperate to determine the appropriate tax treatment and ensure compliance with applicable tax obligations.

5. The Workshop and cohort scheduling

Workshop dates, availability, and scheduling information are communicated separately on the Website. The Provider may make minor adjustments to the agenda structure, code examples, tools demonstrated, or internal timing, provided such changes do not materially reduce the educational value of the Workshop. The Provider may replace the designated trainer with another trainer having equivalent professional qualifications where reasonably necessary.

Minimum attendance and cancellation notice

The Provider reserves the right to reschedule a specific cohort if the minimum number of participants required for effective group delivery is not reached. In such a scenario, the Provider will notify affected Customers by email at least 5 business days prior to the scheduled Workshop date where reasonably practicable.

Affected Customers may choose between:

• Transferring their seat to the next available cohort;
• Receiving a full refund of amounts paid by the Customer.

The Provider shall not be responsible for indirect costs incurred by the Customer in connection with such rescheduling or cancellation, including travel expenses, accommodation costs, lost working time, or internal business costs.

Workshop recordings

Workshops are not recorded unless explicitly confirmed in writing by the Provider before the relevant cohort begins. Participants are strictly prohibited from recording, streaming, capturing, reproducing, or distributing Workshop sessions without prior written consent. This prohibition includes screen recordings, audio recordings, screenshots intended for distribution, automated transcription tools, and AI-based meeting assistants or note-taking bots.

6. Customer obligations and conduct

The Customer is responsible for ensuring that its designated Participant:

• Provides accurate data during registration;
• Meets the technical requirements before the Workshop session begins;
• Maintains confidentiality and follows security restrictions regarding access links and credentials;
• Behaves respectfully and professionally towards the trainer and other participants.

The Customer remains fully responsible for all actions, omissions, and policy breaches committed by its Participants.

7. Cohort confidentiality framework

Each party shall protect Confidential Information received from the other party and shall not disclose or use such information except for purposes directly related to participation in the Workshop, with the express permission of the disclosing party, or where disclosure is required by law. These confidentiality obligations apply during the Workshop and continue after its completion. Nothing in this section transfers ownership of Confidential Information.

Confidential Information exclusions

Confidential Information does not include information that:

• Was publicly available before disclosure;
• Becomes publicly available without breach of these Terms;
• Was lawfully known by the receiving party before disclosure;
• Was independently developed without reference to Confidential Information.

8. Licence to Materials and intellectual property

All Materials, training structures, methodologies, exercises, code repositories, templates, and Workshop content are protected by copyright and intellectual property rights. All intellectual property rights remain vested entirely in the Provider. This licence does not transfer ownership or intellectual property rights.

Subject to full payment, the Customer receives a non-exclusive, non-transferable, non-sublicensable licence to use the Materials on a perpetual basis solely for the Customer's internal business purposes.

Unless otherwise agreed in writing or provided via a corporate team licence package, the licence granted herein is strictly limited to the individual Participant(s) registered and paid for under the relevant order. Materials may not be shared, duplicated, or distributed internally to non-registered employees or contractors.

The Customer may not:

• Resell Materials;
• Sublicense Materials;
• Publicly redistribute Materials;
• Use Materials to build or deliver competing commercial training programs.

The Provider retains the right to use its general knowledge, skills, experience, and know-how acquired during delivery of the Workshop. Some Materials or examples may include open-source software governed by separate licence terms.

9. Cancellations, refunds, and transfers

Cancellation timeline

• At least 14 calendar days before the Workshop date: The Customer may request cancellation via email and receive a full refund of amounts paid.
• Less than 14 calendar days before the Workshop date: Cancellations are not eligible for a refund. However, the Customer may transfer the seat to another Participant within the same organisation, or request a transfer to a later available cohort, subject to availability. Requests must be submitted by email before the affected Workshop session begins.

Failure to attend and partial attendance

Failure to attend the Workshop without prior notice does not entitle the Customer to a refund, credit, or automatic transfer. No refunds or credits are issued where a Participant attends only part of the Workshop, leaves early, or does not complete practical exercises.

Cancellation by Provider

If the Provider cancels a cohort for operational reasons other than force majeure, the Customer is entitled to either a transfer to the next available cohort or a full refund of amounts paid.

10. Right of withdrawal

Because these Terms apply primarily to contracts concluded with Customers acting for professional purposes, the statutory consumer right of withdrawal under applicable consumer protection laws does not apply. This exclusion does not apply where mandatory provisions of Polish law extend equivalent protections to specific Polish sole proprietors (jednoosobowa działalność gospodarcza, JDG) whose purchase lacks a professional character for them.

11. Data Protection

Personal data collected in connection with the Website and Workshop participation is processed by the Provider acting as the data controller in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws. Detailed information regarding processing purposes, legal bases, retention periods, and data subject rights is provided in the Privacy Policy available on the Website.

12. Complaints

Complaints regarding electronic services or the Workshop may be submitted by email to: contact@aicontextengineering.eu

The complaint should include Customer identification details, order information, and a clear description of the issue. The Provider will review and provide a response within 14 calendar days from receipt.

13. Educational scope and AI tools responsibility

The Workshop is an educational training service. The Provider does not guarantee that participation or implementation of presented techniques, workflows, prompts, architectures, or examples will produce specific business results, financial outcomes, performance improvements, or compliance outcomes. The Workshop does not constitute legal, security, compliance, or financial advice.

The Workshop may demonstrate third-party AI tools, platforms, APIs, cloud services, or developer tooling. The Provider does not control and is not responsible for the availability, pricing changes, API modifications, service interruptions, or terms of service changes of third-party providers.

Third-party AI systems may produce inaccurate, incomplete, biased, or outdated outputs. The Customer remains responsible for reviewing, validating, testing, and approving any output generated using AI tools demonstrated during the Workshop.

14. Liability and Force Majeure

To the fullest extent permitted by applicable mandatory law, considering the B2B commercial nature of the contract:

• The Provider's total aggregate liability arising out of or related to the contract, whether in contract, tort, or otherwise, shall not exceed the amount actually paid by the Customer under the relevant contract.
• The Provider shall not be liable for indirect, incidental, special, or consequential damages, including loss of profits, loss of business opportunities, business interruption, loss of data, or expected savings.
• This limitation does not apply to liability that cannot legally be excluded or limited under applicable law, including damage caused intentionally.

Force majeure

The Provider shall not be liable for delays, interruptions, or failures to perform obligations caused by circumstances beyond its reasonable control, including natural disasters, government actions, epidemics, serious unexpected illness or sudden incapacity of the trainer where no qualified replacement can be secured, widespread internet routing outages, or failures of third-party infrastructure or communication platforms.

In such circumstances, the Provider will use reasonable efforts to reschedule the Workshop to the nearest practical date or provide another reasonable solution.

15. Severability

If any provision of these Terms is determined by a competent court to be invalid, unlawful, or unenforceable, the remaining provisions remain unaffected. The invalid provision shall be replaced by a valid provision that most closely reflects the original commercial intention of the parties.

16. Language of these Terms

These Terms may be made available in translated versions for convenience. In case of inconsistencies, conflicts, or interpretation differences between language versions, the English version shall prevail, subject to mandatory local language requirements applicable to quasi-consumers under Polish law.

17. Governing law and disputes

These Terms are governed by and interpreted in accordance with the laws of Poland. Where legally permitted, disputes arising directly or indirectly from these Terms or the Workshop shall be submitted to the courts having jurisdiction over the registered office of the Provider.

18. Marketing and public references

The Provider will not publicly use Customer names, company names, corporate logos, or specific quotes for marketing, promotional, or testimonial purposes without obtaining explicit permission from the Customer. Nothing prevents the Provider from using general anonymised feedback, aggregated information, or non-identifying statistics that do not identify the Customer.

19. Changes to these Terms

The Provider may update these Terms due to changes in applicable law, technical infrastructure updates, or changes in service scope. The version of the Terms applicable to a Customer is the version published and accepted at the time the contract was concluded. Changes do not affect contracts already concluded unless required by mandatory statutory law.